- IT Solutions
- Cybersecurity
- Email security
Protect your email against phishing and other cyber threats
Email is an important communication channel within your organization, but it is also a common entry point for cyberattacks. Phishing, fraudulent messages, malicious links, and infected attachments are becoming increasingly convincing and aren’t always easy to spot. Office-IT ensures that your email security is properly set up and configured. Depending on your Microsoft 365 license, we use either Exchange Online Protection or Microsoft Defender for Office 365.
With MailWatch , you can further enhance this security: we monitor your email domain for misuse, consolidate security alerts, and ensure structured follow-up by Office IT.
How does email security benefit your organization?
Your incoming and outgoing email is automatically scanned for various types of threats. The security features available depend on your Microsoft license. The protection runs in the background, without employees having to install or configure anything themselves
Blocking phishing and fraudulent messages
Suspicious and fraudulent messages are detected and filtered before they reach your employees. Attempts in which a sender impersonates, for example, a coworker or supervisor are also monitored.
Check for malicious links
With Microsoft Defender for Office 365, links in emails are scanned when an employee clicks on them. If a link leads to a malicious website, it will be blocked. Even if an employee clicks the link at a later time, it will be re-checked at that moment.
Check attachments for threats
With Microsoft Defender for Office 365, attachments can be scanned in a secure environment before they reach the employee. This allows harmful attachments to be detected and blocked.
Blocking malware and suspicious messages
Emails containing malware are blocked before they reach your employees. Suspicious messages are placed in quarantine so they don’t end up in the inbox right away.
Did you receive a suspicious email? Your employees can report it right away
What if an employee receives a suspicious email? It can then be reported directly from Outlook using the configured report button. The message disappears from the inbox and is forwarded for further analysis.
Enhance your email security with MailWatch
A well-secured mailbox is one component of your email security. Your email identity deserves protection, too. Cybercriminals can misuse your domain name to send fraudulent emails that appear to come from your organization, such as fake invoices or payment requests.
With MailWatch, you gain insight into who is sending emails on behalf of your domain; we monitor your domain’s email hygiene and track email threats. In this way, MailWatch complements your existing email security.
What exactly does MailWatch do?
See who is sending emails on your behalf
We identify which systems send emails through your domain, such as Microsoft 365, your accounting software, CRM, or marketing platform. This gives you insight into legitimate senders and allows you to identify unknown senders.
Protect your email domain from abuse
We monitor the configuration of your email domain and guide you step by step toward implementing a DMARC policy. Legitimate senders are configured correctly to prevent unauthorized sending via your domain as much as possible. Configuration discrepancies are detected and reported.
Following up on email threats
Security alerts from the available Microsoft 365 security features and reports from employees are collected and reviewed and followed up on by Office IT during business hours.
Insights via your own dashboard
You’ll have read-only access to a dashboard that provides an overview of your domains, senders, and notifications.
Clear and concise quarterly report
Each quarter, you’ll receive a summary that includes, among other things, the senders using your domain, the DNS configuration, and registered alerts, along with recommended next steps.
How does Office-IT monitor your email security?
Reports and security alerts are automatically collected 24/7. Our team reviews and handles these reports on business days between 7 a.m. and 6 p.m.
If action is needed, we’ll follow up on it and log the follow-up in a ticket. Reports received outside of business hours will be processed the next business day. This way, it remains clear even afterward what was determined and what action was taken.
Our security solutions as part of your NIS2 strategy
NIS2 calls for a comprehensive approach to cybersecurity, incorporating both technical and organizational measures. With our email security, we help you protect your business communications from phishing, malware, and other email-based threats.
In this way, Office-IT helps you strengthen your organization’s digital resilience and implement the relevant security measures that are important under NIS2.
These companies rely on Office-IT to protect their email
Want to better secure your email and ensure it's followed up on?
We’ll take a look at how secure your email is today and what kind of protection your organization needs. We’ll take care of the proper setup and configuration, and we can also handle monitoring and follow-up for you using MailWatch.
It’s common knowledge that 90% of cyberattacks start with an email, so we really had to find a solution for this. With Hornetsecurity’s solution, suspicious emails no longer make it into inboxes, which provides peace of mind.
Whitewood Property Management
Antwerp